Conditions of Fundraising: Seeing Eye Dogs: Bay of Fires Adventure

Conditions of Fundraising

Please note as you are collecting money on behalf of Vision Australia Seeing Eye Dogs, it is required that you read, understand and adhere to this agreement.

Once you have registered and adhered to conditions of fundraising at time of booking, you will be issued with an Authority to Fundraise. Laws relating to fundraising activities in Australia, differ from State to State, so it is important you follow these conditions.

1. Travellers are not able to start fundraising until they have received an Authority to Fundraise from Vision Australia Seeing Eye Dogs.
2. Fundraisers must be 18 years old or over or accompanied by a parent/guardian if under 18 years of age. Parents/guardians must complete the booking form and adhere to Conditions of Fundraising.
3. Travellers must send detailed information about their fundraising activities to Vision Australia Seeing Eye Dogs and Soulful Concepts, including the dates, type of activity, names of their fundraising support team, venue and organisations that are to be involved. Vision Australia will then approve activities for fundraising. If any of the information changes after approval, updated information must be provided to Vision Australia Seeing Eye Dogs. 
4. Fundraisers must keep records of how much they spend on an event, how much was raised and given to Vision Australia Seeing Eye Dogs or used for travel expenses. This information must be kept and presented to Soulful Concepts when submitting fundraising monies. All proceeds from any fundraising event must go directly to Vision Australia Seeing Eye Dogs.
5. Fundraisers can only use the name of Vision Australia Seeing Eye Dogs to fundraise in relation to Vision Australia Seeing Eye Dogs: Bay of Fires Adventure. Soulful Concepts and Vision Australia Seeing Eye Dogs will offer guidance on fundraising activities but it remains the responsibility of the individual fundraiser to ensure they comply with relevant State based legislation.
6. Vision Australia Seeing Eye Dogs has tax deductibility status for donations of $2 or more, therefore a tax deductible receipt will be issued by Vision Australia Seeing Eye Dogs to each of your supporters that donate directly to Vision Australia Seeing Eye Dogs. Any donors that require a tax deductible receipt should either donate to your online page or directly into Vision Australia Seeing Eye Dogs bank account. If payment is made directly to Vision Australia Seeing Eye Dogs bank account, you must provide Vision Australia Seeing Eye Dogs with the full name, address and phone number of your supporters and email these details to Vision Australia Seeing Eye Dogs in an Excel format.
7. A tax deductible receipt will NOT be issued to supporters whose donation goes towards your tour costs. This portion of your fundraising is not regarded as tax deductible.
8. The Tax Act does not allow Vision Australia Seeing Eye Dogs to issue a tax deductible receipt to anyone that has received anything at all in return for their donation e.g. if you organise an event such as a golf day, movie night, clothes swap party etc and supporters pay an entry fee this is not tax deductible as they have received entry into the event. If you are unsure about this Soulful Concepts or Vision Australia Seeing Eye Dogs will provide guidance. 
9. All media relations will need to be approved by Vision Australia Seeing Eye Dogs. Please speak to Vision Australia Seeing Eye Dogs prior to contacting any media outlets. In addition any written material that describes the work and role of Vision Australia Seeing Eye Dogs must be approved before it is circulated. 
10. Money can NOT be returned to supporters if a Fundraiser withdraws from a challenge. Supporters must agree on this before donating. 
11. Fundraisers must check State based legislation regarding raffles as there are extensive guidelines regarding this type of fundraising activity. 
12.  State legislation prevents fundraisers from collecting money door-to-door or in public places such as shopping centres unless prior permission is granted.  
13.  Fundraisers will not be covered by Vision Australia Seeing Eye Dogs public liability policy under any circumstances. Any fundraising activities conducted by fundraisers will be undertaken at their own risk. 
14. Refer to your Online Fundraising Page and Fundraising Payment Details in the welcome pack for details on how to transfer the fundraising money to Vision Australia Seeing Eye Dogs.
15.  Soulful Concepts will not invoice the final travel balance of your tour until Vision Australia Seeing Eye Dogs has confirmed fundraising payment has been made. 

By adhering to this Conditions of Fundraising form at time of booking, you are agreeing to commit to raising the minimum amount of $3,000 per person or $5,000 per pair prior too departing for your charity challenge.