RSPCA NSW’s Conditions of Fundraising
- Due to limited resources, RSPCA is not able to take a coordination role in your event, such as assistance with ticket sales, soliciting prizes or organising celebrities. The Event, including the financial aspects, fundraising, raffles, record keeping and management of the Event shall be conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser.’
- The Fundraiser’s arrangements for the Event must be planned with the approval of RSPCA and RSPCA expects a reasonable level of liaison and information about the Event. •Any changes made from the original details provided on the Fundraising Registration Form must be reported to RSPCA and may result in a new authorisation letter being distributed or your current Authority to Fundraise being revoked.
- RSPCA requires that there be no door-to-door appeals, street collections or telephone solicitation of any kind to the public in connection with the Event. Financial aspects of the event
- Any expenditure involved with the conduct of your fundraiser and any disposition of funds and profits resulting from a fundraising appeal must be properly authorised by RSPCA beforehand.
- The Fundraiser must take all reasonable steps to ensure that the expenses do not exceed a fair and reasonable proportion of the gross proceeds obtained from the event. The Charitable Fundraising Acts states this as expenses not exceeding 40% of the gross proceeds.
- The proceeds of the Event and the Fundraising Reconciliation Form are to be send to RSPCA NSW within 7 days of the conclusion of the event.
- Individual receipts for tax deductions for supporters of the Event can be issued by RSPCA if that supporter makes a donation of $2.00 or more to RSPCA . If supporters would like receipts, please send a list including names, addresses, phone numbers and donation amounts. If the total of individual receipts exceeds 10 individuals, please provide RSPCA an electronic version of your register.
- When the supporter has received goods or services in return for money given (e.g. purchased raffle tickets or prizes at auction), a tax-deductible receipt cannot be issued.
- For donated goods and services RSPCA requires correspondence from the company or individual stating the donated value of goods or services to the event. Accurate records of the donors’ details assists RSPCA with financial reporting and thank you letters.
- A template is available from RSPCA to assist you with capturing this information.
The use of RSPCA name and logo
- The Fundraiser has no right to the names or logos ‘RSPCA’ and ‘RSPCA New South Wales’. Nor is the Fundraiser given the right to raise funds in those names. This means you cannot call your event an RSPCA event i.e. RSPCA Trivia Night, however you can call it an event supporting the RSPCA.
- RSPCA can authorise the use of a line of copy stating the relationship between the Fundraiser and RSPCA for all fundraiser promotional materials. Recommended wording would be, ‘This event proudly supports RSPCA New South Wales’ or ‘Funds raised will assist RSPCA New South Wales in their vital work to enrich the lives of all creatures great and small.’
- Any printed materials or advertisements to be used by the Fundraiser in relation to the Event must be submitted to the RSPCA for approval and must also state how the proceeds from the event are to benefit RSPCA eg ‘all proceeds from this event’ or ‘all proceeds from the auction’. Please allow 10 days for approval of your material.
- If the Fundraiser wishes to use the RSPCA Supporter logo on any materials or products, the Fundraiser must obtain prior permission from RSPCA. Please contact your RSPCA New South Wales Events Coordinator for more details.
- RSPCA does not encourage the use of animals in events or in the media in any way that would compromise their wellbeing. Should you wish to include some stories, testimonials or case studies in your promotional material your RSPCA Events Coordinator will be able to provide you with appropriate material.
Media and public relations
- All media materials and press releases must be approved by RSPCA New South Wales prior to circulation. Please allow 10 days for approval. RSPCA representatives
- In some cases, an RSPCA New South Wales Representative can be arranged to attend your event. This is always depending on availability. At least 4 weeks’ notice is required. Permits
- Some activities require permits e.g. raffles where the total prize pool is over a certain amount.
- Permits are also required by councils and shopping centres for outdoor events.
- Visit www.australia.gov.au and search under ‘Gaming and Racing’ for a full list of local gaming authorities in your relevant state.
- All aspects of financial and public liability and public safety are the responsibility of the event organiser. As RSPCA is not the event organiser we are unable to cover any liability on your behalf.
- The Fundraiser agrees to indemnify and release RSPCA to the fullest extent permissible under law in respect of all claims, except where such liability arises because of the gross negligence of the RSPCA or its agents. Therefore, please ensure that any space or venue used for your fundraising activities has the required public liability insurance.
- By adhering to this Conditions of Fundraising form at time of booking, you are agreeing to commit to raising the minimum amount of $2,000 prior too departing for your Trek4Paws – Kozi Adventure.